Administrator Portal

Each button opens that portal in a new tab, already signed in with the test accounts (Parent with Sofia and Daniel, Counselor at Test School). Keep both tabs open to show real-time pickup: in the parent tab tap “I'm here”, and the alert appears in the counselor tab.

Add an extra layer of security to your account by requiring a verification code from your phone when logging in.

A link that opens the Live board in any browser with no login — for a TV in the office. The link itself is the key, so treat it like a password: anyone who has it can see every child's name and where they are, today. It is read-only and shows only today.

⚠️ If a screen is somewhere families or visitors can read it, turn on short names below — the board still works for staff who know the children, without putting a full roster of minors on a wall.

A push to every admin as each bus works through its afternoon. One notification per run and step — two counselors on the same bus both tapping "arrived" is still one arrival, because one bus arrived once.

⚠️ A run with two schools sends these twice — once per stop. Across the fleet that adds up fast, and a channel that buzzes too much gets muted, which costs more than it gives. Turn off the steps you do not need.

The global switch per kind of push a family can receive. Turning one off here stops it for everyone at once — the answer to "the ETAs are misbehaving" — without touching anyone's own toggles. A push goes out only when the switch here and the parent's own setting (🔔 Notifications in their portal) both say yes. The five transport kinds (bus check-in, ETA, arrival, activity drop-off and pick-up) start off — nothing reaches families until you enable them here.

After 5 failed logins in 15 minutes the app answers "Too many login attempts". The block is on the network address, not on the account — so one person guessing their password can lock out everyone else on the same wifi, and it clears itself after 15 minutes.

Resending an invite does not clear a block. Unlock here (or from the 🔓 button on the person's row in Parents / Counselors) to let them in right away. Unlocking never changes anyone's password.

Use this button at the end of the school year to clear all children and registrations. Parent and counselor accounts will be kept — only children, registrations, absences, and attendance records will be deleted.

After clearing, simply upload next year's roster to start fresh. Parents will see their new children and updated information.

Use this to reset the app for testing. Deletes ALL parents, counselors, children, activities, calendar events, and invitations. Admin accounts and schools are preserved.

Flow: wipe → upload a fake roster → test (including "Send All Invitations" — emails only go to the fake addresses) → wipe again → upload the real roster.

Each counselor's practice family has its own parent login, so a trainer can open the parent portal on a second phone and tap "I'm here for pickup" for real. Or just use Send a pickup on the board above.

These addresses use the reserved .test domain — no email can ever reach them.

Print these and hand each counselor their own stack — scanning a real card is the part everybody wants to try. Counselors can also show them on screen from their own Practice Mode page.

Pulls all Active / Pending Active JClub enrollments straight from Salesforce — no export file needed. Always shows a preview first; nothing changes until you confirm.

📧 No emails are sent by the sync. New parents get their login credentials only when you press "Send Invites to All Parents" (Parents page).

Pulls every active enrichment enrollment for JClub children straight from Salesforce — same interpretation rules as the Excel upload (skip lists, drop-off/pick-up logic, Schedule overrides, counselor assignments preserved). Always shows a preview first; nothing changes until you apply.

Requires the roster sync to have run first (children are matched by their Salesforce ID). The automatic startup sync already runs this right after the roster.

A school that reads Active in Salesforce but that JClub is not actually running — the agreement fell through, the site is not open yet, the families are queued for a spot that does not exist. Salesforce is a registration system and will keep sending them as enrolled; this is where you say otherwise.

A hold means waitlisted, everywhere: on the next sync those children leave the roster, their parents lose the portal, there is no QR card and no bus seat, and no address of theirs goes to Constant Contact or to any mass email. The capacity board keeps counting them as waiting. Removing the hold puts them back on the next sync.

Write the school as Salesforce spells it, or the start of it — Lehrman covers Lehrman Community Day School. It has to match a whole word, so it can never catch a different school that merely starts the same.

Sends the email address of every family with an Active / Pending Active JClub enrollment to the Constant Contact mailing list, so a new registration becomes a contact without anyone re-typing it. One way only: Salesforce → Constant Contact, never the other way round.

Contacts are matched on their email address, so anyone already in the list is updated, not duplicated, and whoever unsubscribed stays unsubscribed. A family with two enrolled children counts as one contact. No email address is stored in this app — only the counts you see below. Only sync families who agreed to be contacted.

🏷️ Each contact also carries JClub School Group, JClub Service and JClub Group and Service, so you can send to one school or one service from Constant Contact — e.g. a segment on JClub Group and Service → contains → Ben Gamla Torah / Full Service. Always contains, never is: a family with children in two groups carries both values in the same cell. The fields are created in your Constant Contact account on the first real sync; the exact values written appear below.

Audit trail of applied syncs and uploads: who ran them, how each record was identified (Salesforce ID vs email/name), what changed and who was deactivated.